PCN Departments and Units
Human Resources Management Department
The Human Resource Management Department ensures that the Registry maintains an optimum number and quality of well-motivated staff required to deliver on the mandate of the PCN, and provides facilities and conducive environment for optimum performance. The HR department is therefore responsible for coordination of manpower planning and budgeting, staff appointment, promotion, discipline and welfare, performance management, as well as staff training & development and pension matters.
It also undertakes such administrative functions as preparation and maintenance of staff registers and other records, dispatch of mails, allocation and maintenance of offices, office equipment and machines, and also takes charge of transport and vehicle maintenance, among others.
The HR Department, which is structured into two divisions – Appointment, Promotion & Discipline, and Staff Welfare and Training, is headed by Mr. Ben E. Ajah.
Finance and Accounts Department
The Finance and Accounts Department coordinates the financial and accounting transactions of the Registry and advises the Registrar on financial matters. The department handles the collection of revenue through Treasury Single Account (TSA), keeps record of Government subvention – capital and overhead; making payments to staff and stakeholders through the TSA and liaising with Office of the Accountant General of the Federation for payment of salaries through IPPIS.
The department also prepares weekly and monthly financial reports to the Registrar as well as quarterly financial report for the Council; prepares final accounts for the External Auditors, liaises with Internal Auditors and Office of the Auditor-General of the Federation on financial matters, and coordinates budget preparation and defense at the National Asembly, among other.
The Department, which is structured under two divisions – Accounts and Budget, is headed by Mr. Bernard Echie Obia
Planning, Research and Statistics Department
The Planning, Research and Statistics Department is the planning as well as research arm of the PCN Registry. It is charged with the responsibility of coordinating the development of organizational policies and action plans; monitoring and evaluation of the organization’s plans and programmes; co-ordination and development of the information systems and resources of the organization, which includes statistics, computer and website activities; coordination of organization’s attendance to PSN and the technical groups’ National Conferences; coordination of internal budget planning with departments, unit and zonal offices; Co-ordination of activities of National Council on Health (NCH); Co-ordination of registration and annual renewal of contractor’s registration with PCN; among others.
The Department, which has two divisions namely Planning, and Research & Statistics, is headed by Pharm. Ibrahim Babashehu Ahmed.
Pharmacy Practice Department
The department coordinates the formulation and implementation and review of Benchmark/Minimum Standards in all Pharmaceutical practice areas. As such, it is the secretariat for the meetings on Law and Ethics and MCPD sub-committee, and coordinates the review of all Pharmacy practice-based publications of the PCN, as well as Inspection and Supervision formats.
The Department coordinates continuing education programmes for Pharmacists and PPMVs. It also organizes Hospital Pharmacy inspection and accreditation and other related activities for registration and licensing in liaison with relevant departments, Zonal and State offices, among other responsibilities.
The Pharmacy Practice Department has three divisions – Practice, Patent and Proprietary Medicines Vendors (PPMV), and Continuing Professional Development. The head of the Department is Pharm. (Mrs.) Emily Olalere.
Registration and Licensing Department
The Registration & Licensing Department carries out activities directly involving the registration and licensing of all categories of pharmaceutical personnel and the sub-cadre, as well as pharmaceutical premises of all categories. These include such activities as processing of Forms J and B for issuance of annual licenses of Pharmacists and certificates of registration of premises, processing and issuance of provisional and full registration certificates, maintenance of PCN software and PCN database in liaison with PRS Department, answering all enquiries in respect of Pharmacist and Premises registration, processing of Pharmacy Technician Registration/Annual permit and processing of PPMVL forms and issuance of PPMV Licences, among others.
The Department, made up of two divisions – Pharmacists/Premises and PPMVL/Hospital Pharmacy and Pharmacy Technician, is headed by Pharm. Yohanna R. Adamu.
Education and Training Department
The Education & Training Department, as the name implies, is responsible for the coordination of Council’s activities regarding the education and training of pharmaceutical personnel and sub-cadre (pharmacists and pharmacy technicians). Pursuant to the above, the department, which acts as Secretariat for Education Committee and its Sub-Committees, coordinates the accreditation/re-accreditation of pharmacy programmes in Nigerian Universities, coordinates the accreditation/Re-accreditation of Pharmacy Technician programmes as well as issues regarding the training of Pharmacy Technicians at the Schools/Colleges of Health Technology; coordinates the Foreign Pharmacy Graduates Orientation Programme (FPGOP); and coordinates the Internship training Programme, among others. The Department is also responsible for organizing National Professional Examinations for Pharmacists (PEP) and Pharmacy Technicians (NPCE).
The Department is made up of two divisions – University Education/Internship Training and Pharmacy Technician training & Information, Education and Communication (IEC), and is headed by Dr. Anthony Idoko.
Inspection and Monitoring
The Department coordinates inspection and monitoring activities of the Registry regarding all categories of pharmaceutical premises and Patent and Proprietary Medicines Vendors (PPMV) shops. These include pre-registration and routine inspection of manufacturing premises, importation outlets, distribution outlets, wholesale, retail and hospital pharmacies, as well as monitoring of these categories of premises to ensuring compliance with established standards of practice; inspection of Mega Wholesale Centers (MWCs)Public Wholesale Centers (PWCs) for purposes of registration and monitoring of same; initiation of periodic review of inspection formats/check list and guidelines in line with the PCN compendium for minimum standard of practice, coordination of activities of State Pharmaceutical Inspection Committees (PICs) and Patent and Proprietary Medicines Vendors License Committee. The department also offers guidance to persons or establishments wishing to manufacture or sell Pharmaceutical products to ensure compliance with standards (GMP). Mounts Inspectors workshop for all accredited Inspectors, Have engagements with relevant stakeholders regularly to promote compliance to regulations. The department also organizes technical trainings for pharmacists among others duties.
The Inspection and Monitoring Department has two divisions – the Inspection division, and the Monitoring division. The current head of the Department is Pharm. (Mrs.) Anthonia O. Aruya.
The Enforcement department, as the name implies, is the arm of the PCN that deals with infractions on the rules, regulations and standards of pharmacy practice. To this end, it continuously liaises with the departments of Registration & Licensing to ascertain the registration status of premises, and Inspection and Monitoring for records of compliance directives issued to pharmaceutical service providers. The department is also responsible for: surveillance landscape to check the activities of quacks and unregistered premises and closing down such premises in liaison with security agencies, investigation of reported infractions in the various areas of pharmacy practice, and working with the Legal Unit of the Registry to provide necessary information for prosecution of cases of breach of standards. The department is also charged with enforcement of the PCN rules and regulations as well as standards, and enforcement of the decisions of the PCN Disciplinary Tribunal and conducts investigative inspection pertaining to enforcement activities. It also generates information for public enlightenment by the Council.
The Enforcement Department, headed by a Director has two divisions - the Surveillance and Investigation division and the Enforcement division. The head of the Enforcement Department is Pharm. Stephen C. Esumobi.
The Audit Unit is the internal control center of the PCN Registry. The Unit is therefore responsible for evaluating and passing of payment vouchers and advances retirements and reporting on same to the Registrar. It also checks bank payment cashbook, conducts value for money and operational audit (checking, monitoring of management and Council policies and decisions) as well as special financial Investigations.
Among several other functions, the Unit undertakes audit of outstations returns and reimbursements (PIC, PPMVL activities and zonal offices) and generally advises the Registrar on the economy, efficiency, effectiveness and accuracy of expenditures as regards to capital projects and overheads.
The Audit Unit is headed by Mr. Kayode Otusanya.
The Unit offers legal advice to the Council and coordinates the investigation of alleged misconduct involving Pharmaceutical services providers and Pharmaceutical Premises. It also coordinates the processing of relevant documents for consideration of the Pharmacists Council of Nigeria (PCN) Disciplinary Tribunal during trial of Pharmacists for alleged unethical practices.
It liaises with External Solicitors in preparation of statements of claims and/or statement of defense for the prosecution of litigation in which the Pharmacists Council of Nigeria is a party, and appears in a representative capacity in all cases involving the Council before any court in Nigeria. The Unit coordinates the drafting of legal documents and liaising with relevant Government institutions in perfecting all drafts into enforceable instruments, and reviews legal documents on behalf of the Council like MOUs, among others.
The Legal Unit is headed by Barr. Lawan Abana.
Special Duties Unit
The Special Duties Unit is responsible for assignments of special nature as may be referred to it by the Registrar. These may include but not limited to arranging for Registrar’s participation at scheduled and emergency meetings in and outside the Registry, and liaising with other departments and/or zones in respect of Ad-hoc, Sub, Standing, or Governing Council Meetings as well as their proper documentation, summarizing and cataloguing; documentation of Registrar’s notes, memos and related communications into proper summary and their proper filing.
The Unit also acts as clearing house for issues and requests coming from Zonal and State offices, and undertakes information update on activities of the PCN Departments/Units for the Registrar’s monthly newsletter, among others.
Pharm. Yunusa O. Yusuf heads the Special Duties Unit which is under the office of the Registrar.
Public Relations Unit
The PR Unit under the Registrar’s Office is responsible for creating, facilitating and maintaining a positive image for the PCN by projecting the various programmes and activities through various media efforts. To this end the PR Unit works with various Departments and Registry Units to harvest their various regulatory forays for the attention of the public to orchestrate desired image for the Registrar, Registry and PCN. The Unit is responsible for the arrangement of trips abroad for the Chairman and Registrar.
It achieves this by liaising with the media (Print, electronic) towards effective communication and dissemination of vital information regarding the activities of Registrar, Registry staff and Council. It also coordinates communication with related Parastatals and Agencies on social issues - invitations to events, congratulations, condolences, etc., and liaises with the Nigeria police in respect of security personnel for the Registrar and the Registry, among other responsibilities.